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Section 4(b)-(vi)


A statement of the categories of documents that are held by CIL or under its control

Some of the documents held by the Company under its control are listed below -

i) Documents pertaining to incorporation

Memorandum & Article of Association


ii) Documents pertaining to Accounts

Books of Accounts

  • Annual Reports & Accounts
  • Statement of Quarterly Financial Results
  • Account Manual
  • Documents pertaining to deduction of Income Tax, Tax deducted at source
  • Vouchers etc.

 

iii) Documents pertaining to Company Affairs

  • Statutory Registers under the Companies Act, 1956
  • Annual Returns under the Companies Act,1956
  • Returns & Forms under the companies Act filed with the Registrar of Companies etc.

 

iv) Documents pertaining to Board Meeting & General meeting

  • Agenda Papers of Board Meetings
  • Minutes Book of meetings of the Board of Directors
  • Minutes Book of General meetings of the shareholders etc.

 

v) Documents pertaining to Establishment matters.

  • Documents containing the details of Employees
  • Executive Evaluation Reports
  • Delegation of Powers
  • Employees Personal file.