A statement of the categories of documents that are held by CIL or under its control

Some of the documents held by the Company under its control are listed below -

i) Documents pertaining to incorporation

• Memorandum & Article of Association
  
  

ii) Documents pertaining to Accounts

• Books of Accounts
  
• Annual Reports & Accounts
  
• Statement of Quarterly Financial Results
  
• Account Manual
  
• Documents pertaining to deduction of Income Tax, Tax deducted at source
  
• Vouchers etc.
  
  

iii) Documents pertaining to Company Affairs

• Statutory Registers under the Companies Act, 1956
  
• Annual Returns under the Companies Act,1956
  
• Returns & Forms under the companies Act filed with the Registrar of Companies etc.
  
  

iv) Documents pertaining to Board Meeting & General meeting

• Agenda Papers of Board Meetings
  
• Minutes Book of meetings of the Board of Directors
  
• Minutes Book of General meetings of the shareholders etc.
  
  

v) Documents pertaining to Establishment matters.

• Documents containing the details of Employees
  
• Executive Evaluation Reports
  
• Delegation of Powers
  
• Employees Personal file.